Back-to-School IEP Checklist: 10 Things Every California Parent Should Do Before Classes Start

A new backpack (check). Fresh school supplies (check). A brand-new classroom (check).

For parents of children with IEPs, the week before school starts brings another checklist entirely. 

Will the new teacher know your child? Have services been scheduled? Will accommodations be in place on the first day?

While you can’t control everything, you can take steps to help the school year get off to a strong start. Whether this is your child’s first IEP or you’ve been through the process before, this back-to-school checklist will help you navigate the California IEP process with greater confidence.

1. Review Last Year’s IEP

Before the school year begins, take time to reread your child’s current IEP.

Pay special attention to:

• Annual goals
• Accommodations and modifications
• Related services
• Specialized instruction
• Behavior support plans, if applicable
• Transportation services

Refreshing your memory makes it easier to recognize whether the supports outlined in the IEP are being implemented once school starts. If anything in the document no longer reflects your child’s needs, make a note so you can discuss it with the school if necessary.

2. Confirm That IEP Services Are Ready to Begin

One of the most important parts of IEP support is making sure services are scheduled to begin promptly.

Depending on your child’s IEP, this could include:

• Speech-language therapy
• Occupational therapy
• Physical therapy
• Specialized academic instruction
• Counseling
• Behavioral support

While schedules may take a little time to finalize, it’s reasonable to ask when services are expected to begin and who will be providing them. Starting the conversation early can help prevent unnecessary delays.

3. Introduce Yourself to Your Child’s Teacher

A brief, friendly introduction can go a long way toward building a positive relationship.

Consider sending a short email before school starts introducing yourself and expressing your excitement for the upcoming year.

You don’t need to summarize the entire IEP. Instead, focus on opening the lines of communication and letting the teacher know you’re looking forward to working together.

Strong partnerships between families and educators often make the IEP process more productive throughout the year.

4. Connect With the Case Manager

Your child’s case manager plays an important role in coordinating special education services and helping ensure the IEP is implemented.

If you don’t already know who that person is, the week before school starts is a great time to find out. A quick introduction gives you a point of contact if questions arise later and helps establish communication before concerns develop.

5. Double-Check Transportation Arrangements

If transportation is included as part of your child’s IEP, verify that everything is in place before the first day of school.

Addressing transportation questions ahead of time can reduce stress for everyone on the first day, so confirm details such as:

• Pick-up and drop-off locations
• Bus schedules
• Specialized transportation needs
• Emergency contact information

6. Review Classroom Accommodations

Take a few minutes to revisit the accommodations listed in your child’s IEP. These may include extended time on assignments or tests, preferential seating, assistive technology, visual supports, scheduled breaks, or a reduced-distraction testing environment. 

Knowing exactly what your child is entitled to will help you recognize whether those supports are in place from the very first day of school.

7. Organize Important Documents

A little organization now can save a lot of stress later. Before the school year begins, create a folder with your child’s current IEP, recent evaluations, progress reports, report cards, important emails or letters from the school, and any relevant medical documentation. 

If questions come up or an IEP meeting is scheduled, you’ll have everything you need at your fingertips instead of searching for paperwork.

8. Create a Communication Plan

Good communication is one of the best ways to prevent misunderstandings. Many families find that brief, consistent communication throughout the school year is more effective than waiting until problems become significant.

Ask yourself:

• How would you like to communicate with teachers?
• How often would updates be helpful?
• Who should you contact with questions about services?
• What’s the best way to share concerns if they arise?

What if Something Doesn’t Go as Planned?

The first week of school is often a period of transition. Class schedules may still be changing, therapists may be finalizing their caseloads, and teachers are getting to know new students. A brief delay doesn’t necessarily mean your child’s IEP isn’t being implemented.

That said, it’s important to pay attention as routines begin to settle. If accommodations still aren’t being provided or services haven’t started after the first couple of weeks, don’t hesitate to ask questions. 

Keep a record of your observations, communicate with your child’s educational team, and request an IEP meeting if concerns aren’t resolved. Addressing small issues early can often prevent bigger challenges later in the school year.

You Don’t Have to Face the IEP Process Alone

The start of a new school year can bring a mix of excitement, hope, and uncertainty. If you’re wondering whether your child’s supports will be in place or you’re unsure how to handle concerns that arise, remember that you don’t have to figure it all out on your own.

Whether you need help understanding the California IEP process, preparing for an upcoming IEP meeting, or addressing concerns about your child’s services, a special education advocate can help you move forward with confidence.

At Advocate to Educate, we partner with families throughout California to navigate the IEP process, understand their educational rights, and advocate for the services and support their children need to learn, grow, and thrive. 

Because every child deserves to start the school year with the tools they need to succeed.

 

FAQ

When should I review my child’s IEP before school starts?

The week before school begins is an ideal time to review your child’s IEP so you’re familiar with their goals, accommodations, and services before classes begin.

Should I contact my child’s teacher before the first day of school?

Many parents find it helpful to send a brief introductory email. Establishing communication early can help build a positive partnership throughout the school year.

How do I know if my child’s IEP services have started?

You can ask your child’s case manager or service providers when therapies and other services are scheduled to begin. It’s also helpful to check in with your child about their school day once classes start.

What should I do if accommodations aren’t being provided?

Start by communicating with your child’s teacher or case manager. If concerns continue after the school year begins, document what you’re observing and consider requesting an IEP meeting.

Where can parents find help navigating the California IEP process?

If you need guidance understanding your child’s IEP, preparing for meetings, or resolving concerns with the school, a special education advocate can provide valuable support and help you navigate the California IEP process with confidence.